COA Policy

Certificate of Analysis (COA) & Independent Analytical Testing Policy

At Velorin Biolabs UK Ltd, transparency, quality documentation and batch traceability form the foundation of our Quality Management System (QMS).

We recognise that confidence in research materials begins with confidence in the quality systems supporting them. For this reason, we maintain documented procedures governing Certificates of Analysis (COAs), batch traceability and independent analytical verification.

This policy explains how quality documentation is managed and how our independent analytical testing programme supports our commitment to consistency and transparency.

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1. Purpose

The purpose of this policy is to:

• Promote transparency throughout our supply chain.
• Support batch traceability.
• Explain the role of Certificates of Analysis.
• Describe our independent analytical testing programme.
• Provide customers with information regarding our quality documentation procedures.

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2. Certificate of Analysis (COA)

Where available, products supplied by Velorin Biolabs UK Ltd are accompanied by a Certificate of Analysis (COA) or equivalent batch documentation.

A COA is intended to provide analytical information relating to a specific production batch and forms an important part of our quality documentation process.

A typical Certificate of Analysis may include:

• Product identification.
• Batch or lot number.
• Manufacturing date (where available).
• Expiry or recommended retest date (where applicable).
• Product appearance.
• Reported analytical data.
• Storage recommendations.
• Date of issue.

The format and content of Certificates of Analysis may vary depending on the manufacturer or testing laboratory.

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3. Velorin Independent Verification Programme

As part of our commitment to continuous quality improvement, Velorin Biolabs UK Ltd operates the Velorin Independent Verification Programme.

This programme provides an additional level of analytical oversight through independent laboratory testing alongside our standard quality documentation procedures.

The programme is designed using a documented risk-based approach to support product consistency, batch traceability and customer confidence.

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4. Independent Third-Party Analytical Testing

As part of the Velorin Independent Verification Programme, our flagship and highest-volume product lines are submitted for independent analytical testing on each new manufacturing batch by Janoshik Analytical, subject to laboratory availability and operational requirements.

Products with lower sales volumes are incorporated into a scheduled independent verification programme and are selected for analysis on a rotational basis as part of our ongoing quality assurance procedures.

Additional independent testing may also be commissioned where appropriate following:

• Introduction of a new manufacturing batch.
• Changes to manufacturing processes.
• Changes in manufacturing partners.
• Internal quality investigations.
• Product quality concerns.
• Supplier qualification reviews.
• Other quality assurance requirements identified through our Quality Management System.

Our objective is to maintain an independent programme of analytical verification that complements manufacturer documentation and strengthens confidence in batch quality.

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5. Publication of Independent Reports

Where available, independent analytical reports issued by Janoshik Analytical are published through the Velorin COA Verification Portal or made available alongside the relevant product documentation.

Customers may also request available quality documentation from our Customer Support team.

Independent laboratory reports relate solely to the specific production batch tested.

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6. Batch Verification

Each Certificate of Analysis and independent analytical report relates only to the production batch identified within that document.

Customers are encouraged to verify that the batch number displayed on the product label corresponds with the documentation provided.

If any discrepancy is identified, customers should contact Velorin Biolabs UK Ltd before using or handling the product.

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7. Product Traceability

Velorin Biolabs UK Ltd maintains documented batch identification procedures to support:

• Product traceability.
• Inventory control.
• Quality assurance.
• Customer support.
• Internal investigations.
• Document retrieval.

Customers are encouraged to retain:

• Product labels.
• Batch numbers.
• Certificates of Analysis.
• Independent laboratory reports.
• Order confirmations.

These records assist with future enquiries and quality investigations.

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8. Interpretation of Quality Documentation

Certificates of Analysis and independent laboratory reports describe the analytical characteristics of the identified production batch.

They should not be interpreted as:

• Regulatory approval.
• Medical advice.
• Clinical guidance.
• Instructions for use.
• Evidence supporting human or veterinary administration.
• A guarantee regarding any batch other than the one specifically identified.

Customers remain responsible for determining whether products are suitable for their own lawful research activities.

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9. Continuous Quality Improvement

Velorin Biolabs UK Ltd continually reviews its Quality Management System to improve:

• Independent analytical testing.
• Batch verification procedures.
• Documentation standards.
• Supplier performance.
• Product traceability.
• Customer transparency.

Testing frequencies, documentation procedures and quality programmes may evolve over time as part of our commitment to continual improvement.

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10. Contact

For questions relating to Certificates of Analysis, independent analytical reports or batch verification, please contact:

Velorin Biolabs UK Ltd

Email: [Insert Email Address]

Telephone: [Insert Telephone Number]

Business Hours:

Monday to Friday

[Insert Opening Hours]

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Document Control

Document Reference: VBL-COA-001

Document Owner: Velorin Biolabs UK Ltd

Version: 1.0

Approved By: [Director / Quality Manager]

Next Scheduled Review: [Insert Date]